The Internet of Things has brought with it a slew of advancements that can help businesses save time and money. The emergence of the ‘cyber secretary,’ or virtual assistant, is one of the most interesting of these.
You can now save money by hiring remote staff and investing in virtual assistant software solutions to expedite your processes, rather than paying a high salary, offering bonuses, and providing greater perks to an in-house employee.
Most entrepreneurs come to terms with the fact that there aren’t enough hours in the day to complete all of their tasks. Virtual assistants can help you with time-consuming administrative tasks, but only if they have the necessary tools. To safeguard your time and get the most out of your investment, you need to pick the proper virtual assistant software.
Top 5 Virtual Assistant Tools
Trello is a fantastic project management tool that helps you organize your projects into several categories. Tasks are broken down into boards, cards, and steps. Trello enables you to work collaboratively with others, reducing the number of emails you receive in your inbox significantly! It can be used to set up groups with boards that correspond to the tasks they are responsible for. By using Trello, it is easy to ensure that everyone is on the same page without having to constantly communicate. Trello helps with all types of projects, big and small!
Communication is crucial, and Slack can assist. Slack is a communication tool with channels. You can organize channels by topic or project and send private messages to others in the workplace The Slack platform permits a more relaxed mode of communication. Both desktop and mobile versions of Slack are available. Besides on-the-go communication, Slack is also a great tool for quick on-the-go communication. You can work less connected to your laptop but remain in the office. You can work less connected to your laptop but still be “in office.” Slack is great for quick messages that may not warrant a full e-mail, and there are fun emojis to spice things up.
It’s not always enough to communicate via email or text message. For long-distance face-to-face conversation, a zoom is an excellent choice. Their free edition allows you to host meetings for up to 100 participants for up to 40 minutes. They also have a mobile app that is useful for holding meetings while on the go. Zoom has proven useful for communicating about larger projects that necessitate more in-depth discussion. It helps you to make the best use of this space by providing a location for meetings and even virtual events. It’s almost as if you’re in the room with everyone with features like sharing your screen, whiteboards, and built-in recorders!
G Suite, formerly known as Google Workspace, provides a variety of useful tools that can aid you in your job in a variety of ways. Google Meet, Google Drive, and Google Calendar are only a few of the apps included in G Suite. Google Meet, like Zoom, is a video communication tool. Google Drive is a cloud-based storage solution for documents, spreadsheets, and presentations. Google Calendar is linked to your Google account, allowing you to access it from any device. Google Workspace is a program that will allow you to share and collaborate with your colleagues. It is an all-in-one solution for any virtual assistant need you may have! The interface is convenient, simple, and easy to use.
LastPass is a password management program that aids in your security. It securely stores all of your passwords in one location. It also functions as a password-sharing program, allowing you to share accounts with others in a secure manner. It has a free plan that includes unlimited password storage and one-to-one sharing, as well as expensive versions that include dark web surveillance and encrypted file storage. Collaboration is made easier with LastPass. You’ll need access to your client’s accounts and other sensitive information, such as credit card details, as a virtual assistant. LastPass relieves your clients’ stress by providing them with a safe way to share their information. It also relieves stress for virtual assistants because they don’t have to worry about remembering things or keeping their personal information safe!