There are so many tools and platforms on the market that many people feel a little confused about the available options and how they can interact. You, and your team, are using both Trello and WordPress and wonder if you can publish directly from Trello to WordPress.
Why Publish Directly to WordPress from Trello?
Depending on the nature of your website, there are a few reasons why you might want to directly link it to Trello.
1. Team Access
Give your team quick access to those boards and cards that they need. They won’t have to spend time shuffling through the Trello platform to find what they’re looking for. This could be a big advantage if you manage a big project with many boards and cards. A direct link will, in this case, boost your team’s productivity and save time.
2. Guest Collaboration
You might have people who need to review boards and/or cards but who aren’t on Trello. They will be able to find what they want on your WordPress website. For example, you might have a contact who isn’t part of your team. However, she knows a lot about the subject that Maria covered. You might want her to have a look and make suggestions. She can access the content through your website.
3. Customer Sharing
You can give customers and site managers relevant information that originally appeared on Trello.
Integrating WordPress and Trello
There are various ways that you can do this. Perhaps the easiest is to use a plugin like WooTrello. WooTrello is a hook for WooCommerce. Most users of this plugin are online merchants. It isn’t difficult to integrate Trello with WordPress through WooTrello. Here are the steps you need to follow:
- Open your WordPress Administration dashboard.
- Add “New.”
- Use the search bar to find WooTrello.
- Install and activate.
- This takes you to Setup. Now synchronize your Trello board to WordPress through the Trello Application Programming Interface (API). To do this:
- Click on Trello Access Code. You will find this on the far right above the Trello Access Code field.
- Log in on Trello. WooTrello will ask for permission to access your account.
- Click “Allow.”
- You’ll be given a token code to grant Trello access.
- Copy token code.
- Open the window where you have your Plugin page open.
- Paste your code in the field that reads “Post Trello Access Code Here.”
- Click “Save.”
- Select “Enable.”
This might seem to be a little long-winded, but it’s not too difficult, and you only have to do it once. And WooTrello is free to use, which makes it a cost-effective way to streamline your publishing.
Zapier is for integrating different web applications. Users have described it as a translator between web Application Programming Interfaces. Zapier consistently receives good reviews that usually stress how user-friendly the platform is.
The basic function that Zapier performs is that a new post on WordPress triggers a new card on Trello. But it will do much more. There are four quick steps that you follow to set it up.
- Authenticate Trello and WordPress.
- Pick one of the apps as a trigger; this will start the automation process.
- Choose the resulting action that you want to trigger from the other application.
- Select the data you want to send from one application to the other.
The Zapier website suggests that this will take about three minutes.
Zapier has a free plan which allows you to automate up to 100 tasks a month. Beyond that, they offer the following packages:
- Starter: $19.99 per month (750 tasks)
- Professional: $49 per month (2K tasks)
- Team: $299 per month (50K tasks)
- Business: $599 per month (100K tasks)
This tool aims to connect multiple applications simply and easily – including Trello and WordPress. Their website highlights various possibilities and offers you the chance to try them out. They state that you can:
- Add a comment on Trello to a new user on WordPress.
- Add a comment on WordPress to a new card on Trello.
- Add a comment on Trello to a new post on WordPress.
- Add or update a card on Trello to a new user on WordPress.
- Add a new member to a card on Trello on a new user on WordPress.
- Add a comment on WordPress on a new notification in Trello.
- Add a comment on Trello on a new comment on WordPress.
Again, this tool is simple and quick. If the above interactions fit what you want to do, this might be the tool for you. It offers a free version with 300 actions along with the following plans:
- Personal: $9.99 per month (600 actions)
- Professional: $19 per month (2K actions)
- Starter: $39 per month (10K actions)
- Growth: $79 (30K actions)
- Business: $159 per month (100K actions)
This tool lets you create a post-draft when adding a new card to Trello. The best way to explain exactly what this entails is to quote from their website:
“Always adding blog post ideas to Trello? Now when you do, a WordPress draft will be waiting for you with all of the details from the card – one less step to crafting the perfect post.”
This tool might suit those who use Trello as a sounding board and don’t want to constantly switch from Trello to WordPress and back. It’s a simpler and more affordable option, with the following plans:
- IFTTT Free (5 applets)
- IFTTT Pro (20 applets)
- IFTTT Pro+ (unlimited applets)
Other Options for Publishing to WordPress from Trello
There are two other main ways to link Trello and WordPress. One is to embed script, and the other uses an Inline Frame. We won’t go into details about either of these options, but they function well despite being a little cumbersome. Plugins are, in my opinion, the easiest way to go.
Just in case you aren’t familiar with WordPress and/or Trello, it’s worth taking a closer look at both of them independently.
A Closer Look at WordPress and Trello
The beauty of WordPress is its simplicity. The tool makes a website (or blog) available to everyone for personal or business use. You just need to purchase web hosting and get a domain name, use WordPress to construct your website, and click publish.
Initially, the company focused on helping users to create blogs. Over time, they’ve built a vast library of plugins and “themes” (A theme, in WordPress, is a group of files that give your website or blog its appearance). This expansion made WordPress an ideal tool for building a website.
WordPress is behind over 40% of all the websites on the Internet, and this percentage is growing year over year. It’s a dynamic tool, just like Trello.
Benefits of the Trello Platform
Practically everyone is familiar with the old corkboard method—you pin notices about works-in-progress and who’s doing what. Things get swapped around as needed.
Trello is similar, just more sophisticated.
Trello is a tool that aids project management and allows teams to collaborate on tasks. And even though it’s more sophisticated than a corkboard, it’s surprisingly easy to use. Team members are able to get the hang of Trello almost immediately since it’s user-friendly and intuitive.
How it Works
The platform supports multiple boards. You can think of each board as a project that one or more people are working on.
Each of your boards will feature lists and cards. A card is Trello’s basic building block. Your card will have a title that usually identifies a specific task. A list is a group of related cards, and you can quickly move cards from one list to another.
Trello Storage and Options
Trello is relatively cheap and has two paid-for versions. There is a free version that hosts 10 boards, but the files have to be less than 10 MB. This free option would be a good way to try out Trello and see if it’s the tool that your team is looking for.
As you can see, WordPress and Trello are completely different platforms that perform wildly different tasks. But maybe you’re looking to integrate the two.
Project Management Example: Publishing Trello to WordPress
Let’s look at an example. A team in your company is working on the Christmas advertising campaign. On Trello, you call a board “Product Campaign.”
One of your team members, Maria, is developing a blog post for your company site. You could assign her a card called “Maria-Blog.” On her card, Maria can include text, video, and images. When you’ve reviewed her work, you pass her card to a list named “Ready.”
Now you’re ready to publish Maria’s work on a WordPress website. You use the WooTrello plugin and follow the steps above.
The best way to connect Trello and WordPress is with a third-party app. Just make sure you should choose one that you’re comfortable with.
Which app you use might well depend on what you want to achieve when connecting the two systems. It’s a question of looking at what is available and choosing the one that best suits your needs.